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Job Requirements of Elections & Recording Manager:
Training & Experience:
Nine years of education and/or experience in elections oversight, government recordkeeping, public or business administration, or similar, including three years of experience in elections oversight; or a combination sufficient to successfully perform the essential duties of the position.
Preferred Requirements:
Knowledge In:- Principles and procedures of election and/or records administration, management, and program planning, development, and evaluation.
- Applicable local, state, and federal laws, rules, and regulations.
- Principles and practices of budgeting, accounting, purchasing, contracting, and financial management.
- Community agencies, organizations, and resources.
- Principles and techniques of effective communication, including written composition and public speaking.
- Planning, developing, evaluating, and managing programs and projects.
- Preparing and administering elections, budgets, grants, and contracts.
- Researching, analyzing, and reporting data.
- Presenting, explaining, and interpreting program goals, objectives, policies, and procedures to the public.
- Managing staff and planning, organizing, and coordinating program activities.
- Communicating effectively.
- You are required to upload a cover letter AND resume for this position. If not attached your application will not be considered.
Licensing Requirements:
- Oregon driver’s license.
- Professional licensure or certification related to the area assigned.
Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
Equal Employment Opportunity
Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
Strategic Plan
In alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions.
The
focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play.Do you meet the requirements for this job?
Elections & Recording Manager
Next Review Date of Applications: December 2nd, 2024
About the Position
In Lane County, the County Clerk serves as the County’s Chief Election and Recording Official. As the Elections and Recording Manager, under the direction of the County Clerk, you will be responsible for overseeing the day-to-day operations of both the Election and Recording offices. This role involves planning and administering all federal, state, and local elections for 300,000 registered voters in Lane County, Oregon, where all elections are conducted by mail.
Key Responsibilities:
Manage the day-to-day operations of the County Clerk’s Office, including:
- Administering all Federal, State, and local elections.
- Maintaining the voter registration of 300,000 active Lane County voters.
- Recording real property records, including indexing and document retention.
- Issuing marriage licenses and domestic partnerships.
- Coordinating civil ceremonies.
- Overseeing the Property Value Appeals Board process.
- Administering the Archives Program.
- Developing, administering, and monitoring the Clerk’s Office budget.
- Providing expert guidance to other departments, the general public, and other agencies.
The Ideal Candidate: We are seeking a dedicated public servant with exceptional administrative leadership skills, unwavering integrity, and meticulous attention to detail. The ideal candidate prioritizes the integrity of elections, voter registration, and records management, while also emphasizing customer service and continuous improvement. Comprehensive knowledge of federal, state, and local election and recording laws is essential, along with hands-on experience leading in an election office. If you are ready to make a meaningful difference in our community, drive positive change, and uphold the values of transparency and integrity, we encourage you to apply and join us in shaping the future of Lane County.
About the Division
The County Clerk’s office plays a pivotal role in our community’s governance, overseeing essential functions that impact every Lane County resident. Lane County, the fourth most populous county in Oregon, encompasses a diverse landscape extending from the Pacific Ocean to the Cascade Mountains. Our county seat, Eugene, is the state’s second most populous city. Lane County offers a vibrant community for living, working, and recreation, along with an excellent benefits package.Schedule: Monday - Friday; 8:00am - 4:30pm, with possible overtime and limited periods of restricted time off, during peak election season. All staff perform statutorily required in-person services and the office is open to the public, requiring staff to work in-person. When work permits, staff have the ability to work from home one day per week.
*This is a non-represented position*
Job Requirements:
Training & Experience:
Nine years of education and/or experience in elections oversight, government recordkeeping, public or business administration, or similar, including three years of experience in elections oversight; or a combination sufficient to successfully perform the essential duties of the position.
Preferred Requirements:
Knowledge In:- Principles and procedures of election and/or records administration, management, and program planning, development, and evaluation.
- Applicable local, state, and federal laws, rules, and regulations.
- Principles and practices of budgeting, accounting, purchasing, contracting, and financial management.
- Community agencies, organizations, and resources.
- Principles and techniques of effective communication, including written composition and public speaking.
- Planning, developing, evaluating, and managing programs and projects.
- Preparing and administering elections, budgets, grants, and contracts.
- Researching, analyzing, and reporting data.
- Presenting, explaining, and interpreting program goals, objectives, policies, and procedures to the public.
- Managing staff and planning, organizing, and coordinating program activities.
- Communicating effectively.
- You are required to upload a cover letter AND resume for this position. If not attached your application will not be considered.
Licensing Requirements:
- Oregon driver’s license.
- Professional licensure or certification related to the area assigned.
Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
Equal Employment Opportunity
Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
Strategic Plan
In alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions.
The
focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play.